Oversight | Rosedale Master HOA

Oversight Committee Charter

Current Committee Chair

Committee Chair - Doug Brown. Board Liaison - Ed Serra (bodserra@rosedalemhoa.com).

Purpose

The overriding mission of the Oversight Committee is to maintain the beauty and civility of the Rosedale community by ensuring that all homeowners respect the rights of others to enjoy their homes and respect the Rosedale Covenants, Conditions & Restrictions (CC&Rs). The Oversight Committee is commissioned by the Board of Directors to assist, support, and enhance the effectiveness and reach of the Association’s Property Manager by helping identify and successfully resolving violations of the Rosedale community’s governing documents.

In fulfilling its mission, the Oversight Committee will provide its member volunteers with meaningful and rewarding experiences. Volunteer committee members will work with homeowners to assist them in gaining an understanding of the requirements of the community and how to comply. Volunteer committee members will not serve to police the community.

Organization and Operation of the Oversight Committee

The Oversight Committee Chair will be appointed by the Board to serve a 1-year term at the pleasure of the Board with possible reappointment. The Chair will work closely with the Oversight Committee Board Liaison, the Property Manager, and the Board of Directors, as needed. The Chair will present a report at regular Board Meetings and provide an update on the committee’s current activities, including any non-compliance related issues.

Volunteer Oversight Committee members will be identified and approved by the Board. Volunteer Committee members will serve a one-year term and may be reappointed. Committee members will serve at the pleasure of the Board.

Responsibilities of the Committee

Assist homeowners in their understanding of the documents governing the Rosedale Community, including Master Declarations, CC&R's, Bylaws, and other applicable Rules and Regulations.
Provide oversight by periodically inspecting the community for homes that potentially do not meet the standards set out in the CC&Rs, e.g., dirty roofs, driveways, lawn care maintenance, etc.
Investigate resident complaints and provide the Property Manager with a preliminary evaluative report of the need for further involvement.
Reach out to homeowners with issues that have been determined by the Property Manager to be non-compliant and assist them in curing the violation by:

assisting homeowners in understanding the CC&Rs and what may be required of them in order to meet their obligations to comply,
assisting homeowners in identifying outside resources that may be needed in order to comply, and
collaborating with the Property Manager and the homeowners to work out a mutually agreeable plan to bring the property into compliance and avoid penalties.

5. Assist the Property Manager in tracking open violations and verify that the issues have been resolved.

6. Oversight Committee members will not recommend fines.

Responsibilities of the Property Manager

Evaluate the results of the preliminary inspection reports of the Oversight Committee and determine if there is a violation of the CC&Rs that needs to be brought to the Board with a recommendation to fine.
Bring recommendations for fines to the board for review and approval.
Regular review of non-compliance situations to determine if the violation has been cured.
Advise residents of the following regarding a reported or visually noticed violation:

the basis for the notice being issued,
the needed remedy to resolve the violation,
the time by which the issue must be brought into compliance, and the possible results if the issue is not corrected.

5. At the direction of the Board, issue citations for non-compliance situations.

6. The determination of a violation, reporting, and fining processes will operate in the open and be transparent while protecting the individuals involved.

7. Determine if any Manatee County regulations apply to the reported situation.

8. Follow the Oversight Committee’s Flow Chart and the published Schedule of Fines.

Responsibilities of Rosedale residents when reporting a potential violation

Residents have an obligation to document and report violations that they see/observe.
Violations of the Rosedale governing documents cannot be reported by phone or email.
Violations must be reported on an official violation form available on the Rosedale Association’s website https://www.rosedalemasterhoa.com.
The report should include the stated violation, with photos, if possible, addresses, and date of violation; if the violation is for a vehicle, the type/model, color, and license plate.
The violation form must be signed; the identity of the resident reporting the violation will not be disclosed.
The violation form should be submitted to the Property Manager who will advise the Oversight Committee of the resident reported violation.

Compliance Committee (formerly Hearing Committee)

The Chair of the Oversight Committee in collaboration with the Property Manager and the Board, will recommend no fewer than three (3) and no more than seven (7) members to serve on a Compliance Committee. Compliance Committee members must be approved by the Board and will serve a 1-year term at the pleasure of the Board with possible reappointment. No officers, directors, or employees of the association, or the spouse, parent, child, brother, or sister of an officer, director, or employee may serve on the Compliance Committee.. A resident may request an appeal of a levied fine and/or penalty. Appeals will be heard by the Compliance Committee.

The Compliance Committee will hold regularly scheduled hearings to hear and adjudicate the appeal of any fines, remedies, and/or other penalties levied by the Rosedale Master HOA Board when presented to it by a resident. Effective 2024, Florida Statute 720.305 requires a 14-day written notice of a hearing before imposing fines with the hearing held by a committee within 90 days, allowing for electronic participation. At the conclusion of the hearing, the fine, remedy, and/or penalty will either be confirmed or rejected by the Committee. The Committee must approve any proposed fines, remedies, and/or other penalties by a majority vote of the Committee members present at the hearing. Decisions of the Compliance Committee are final. Fines for violations cured prior to the hearing may not be imposed.

1.18.26