Landscape and Irrigation Committee Charter

 

Purpose

The Landscape and Irrigation Committee is charged with the maintenance, irrigation, repair, upgrades and, when necessary, the replant, of all common areas throughout Rosedale. These include but are not limited to the State Route 70 and 44th Avenue East entrances and exits, islands, designated green areas, parks and traffic circles. The Landscape and Irrigation Committee oversees the Rosedale community’s relationship with landscaping contractors and other professionals.

 

Responsibilities

Committee members will typically be assigned an area comprising several landscaped common areas. The members will regularly inspect their assigned common grounds and gather recommendations on the best approaches to maintenance, repairs, and improvements. They may use industry experts, independent contractors, or properly licensed/insured qualified individuals to guide them.

 

The Chair of the Landscape and Irrigation Committee and its Board liaison meet as needed with the property manager and landscape contractor(s) for a walkthrough of the Association common grounds. The committee also monitors the landscaping company to ensure they are doing all that their contract requires.

 

The landscaping company is contracted to run a test on the irrigation system every month to ensure that it is performing well. Nevertheless, irrigation problems tend to be emergencies and occur regularly. As a result, the Board liaison to this committee must be available to promptly approve the repair or replacement.

 

The irrigation system in the Legacy and Highlands is part of the Coral Hospitality golf course irrigation system; Rosedale does not have a water source of its own. Consequently, a schedule for running the irrigation system must be coordinated with the golf superintendent, tennis manager, and the landscaping company. Whenever possible during repairs, gate valves are installed to give the MHOA the means to turn off water in certain areas without asking the golf superintendent to do so. The Links section of Rosedale has a different and independent irrigation system from Legacy and Highlands. It is not dependent on the golf course.

 

Nothing in the committee charters prevents the Board from exercising its statutory duty to maintain, repair or replace the common property of the Association as the Board deems necessary.

 

Relationship to the Board

The Landscape and Irrigation Committee serves as advisors to the Board. The Committee chair will work in concert with the Board member named as the committee’s liaison. The committee will make written recommendations to the Board concerning changes to the community’s relationship with its Landscape & Irrigation and Internet service providers. The chair of the Landscape and Irrigation Committee and its board liaison will work with the property manager and the Board of Directors as needed.

 

Organization

Landscape and Irrigation Committee members shall be identified and appointed by the Board and serve at the pleasure of the Board. The Landscape and Irrigation Committee shall have no fewer than five members, but ideally will be about ten. Members ideally will come from all areas of Rosedale: Links, Legacy and Highlands. The Committee chair will be appointed by the Board.

 

Terms of Service

Members serve a one-year term and can be reappointed.

Current Committee Co-Chairs

Connie Callison, Cheryl Smith, Mary Willett

Committee Meetings

Because none of the committees has authority to spend money or undertake projects without Board approval, their meetings do not have to be posted. However, interested homeowners may contact the committee chair or the Board liaison to learn when its meetings will be held.

 

Committee Funding

Working with the Board Treasurer, each year each committee recommends a budget for its planned activities. In the event of an emergency requiring additional funding, the RMHA Board president or vice president can approve the necessary funds.

 

Reporting

The committee shall deliver a report at regular Board meetings outlining current Landscape & Irrigation and Internet issues and concerns. The report shall be in writing and submitted to the Board for review five days prior to the Board meeting.

 

11.19.20

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